Insight

Developing a new product or service? You might be entitled to funding

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This year has been a tough one for many industries. The pain has been widespread, so many business leaders are reassessing their operations. They’re asking: What’s working and what needs to be improved? How can we increase productivity? Can we use AI to overcome challenges? And is it time to develop new products or services, or refine existing ones?

We’re optimistic New Zealand can develop better businesses out of the current period of adversity – and we know many organisations are innovating to solve problems and create new revenue streams. But many overlook some important accounting and tax factors that could drive down costs and increase their chances of success.

Planning ahead is mission-critical

To make the most of these opportunities, companies need to develop a strategic project methodology. You need to identify exploratory work immediately, articulate what you’re trying to achieve, and clearly document everything you are doing. This might sound simple, but it’s surprising how many Kiwi companies just crack on without a strategic project plan: ‘She’ll be right mate,’ tends to result in expensive and inefficient research and development (R&D) methods.

We also recommend your engineer or project manager is involved to get the technical specifications, strategic direction and forecasting included in your planning and documentation. 

Next, you need to understand the treatment for accounting and tax in the project’s early development stages. If you report under NZ IFRS then NZ IAS 38 applies. Under NZ IAS 38, the research phase of your project is expensed but your development stage is recognised as an asset. NZ IAS 38 outlines specific criteria for what constitutes the development phase. When it comes to your capital verse revenue treatment from an income tax perspective, this is covered by the Income Tax Act 2007 and relevant case law.

Doing this analysis early will create efficiencies when it’s time to talk to your auditors, accountants and/or tax advisors, or if IR decides to audit your business. This analysis will also make applying for the R&D tax incentive (RDTI), Callaghan Innovation funding, preferential productivity investment lending, or any of the other ‘free’ or low-cost funding options easier.

The better your documentation, the easier it will be to gain approval for funding or tax credits. By thinking about R&D funding, tax and accounting implications at the inception of your project, you can be capturing and reporting on the right data to capitalise on available support and effectively answer any questions your advisors and other stakeholders might have. Excellent planning and documentation helps any project, as well as making decisions, measuring costs and tracking results.

Reduce your costs by thinking strategically

Inland Revenue’s RDTI has various requirements you need to meet before you can access it. For example, your business must be spending at least $50,000 a year on R&D and meet eligibility criteria. 

Is it worth applying for the tax incentive? In our experience, Inland Revenue is applying broader guidelines on what constitutes eligible R&D compared to previous years. These broader guidelines provide easier access to the tax credit to deliver much needed cashflow to businesses. This can allow work done to overcome many technological challenges, rather than the previous stricter understanding that only very novel activities could qualify. The payoff can also be considerable, with a 15% tax credit (which can be paid out in cash if a business is loss-making in most cases), for up to $120 million in R&D expenditure.  For loss-making R&D businesses, you may also be eligible to cash out those losses instead of carrying them forward to utilise against future taxable income, under Inland Revenue’s Research and Development Loss Tax Credit regime.

The application process can be challenging if you are not aware of the requirements, but you can reduce this cost considerably with a well-documented project plan as well as consulting with your advisor earlier to make sure you are capturing the relevant data for your application. 

Many existing business workflow mechanisms go a long way towards meeting the documentation requirements - the key is knowing what, if any, changes to these processes are required to minimise disruption and allow your technical staff to focus on achieving their objectives. Another big plus is once you’ve completed a thorough planning process, you will have a blueprint for future projects as you continue to innovate.

And with your information all in place to apply to IR for a tax incentive, you have a good foundation to apply for other types of funding outside of the RDTI. For example, Callaghan Innovation has paid out more than $1 billion in R&D funding since its inception. It provides a huge amount of expertise and support to innovative businesses, so if you can present an attractive proposition to this government agency, you could really kickstart your project. Banks are also supporting improved productivity. ASB, for instance, set a goal earlier this year of $500 million in business lending and grants with the goal of boosting productivity.  

But how can you innovate in these tough economic conditions?

It’s hard to justify investing in innovation when there is so much economic doom and gloom out there. The natural tendency is to hunker down, maintain the status quo, and squirrel away your money. Business owners are understandably nervous.

But innovation doesn’t need to be drastic. Start with the processes and products you already offer. Can you make them more efficient? You have the building blocks for a better business, so if you’re finding it tough going right now, start by innovating what you’re already doing. 

The real failure would be doing nothing, and stagnation may threaten your company’s survival. One example we’ve seen involves a local business that had been a dominant player in its industry. But smaller players were targeting areas of the business, going after its lower-profit revenue streams. The local business owners were confident in their position and felt the low-profit products weren’t doing much for the bottom line, so they allowed these smaller competitors to nibble away at their revenue. Eventually, the business’s limited services and refusal to innovate led to its failure.

We want to see businesses working smarter, not just harder, to help grow Aotearoa. If you’re simply offering the same experience as your competitors, you’ll end up competing on price and be easily undercut by a larger or more technologically advanced rival. Innovation helps you to build a point of difference and set your business up to thrive and survive in any economic conditions. And if funding is available, what are you waiting for?